Job Summary:
- Daily Invoicing (email and mail) and Posting Batches
- Assist CFO and Sales with monthly close and follow up on all outstanding tickets
- Follow up on Collections and report Status to CFO weekly
- Assist CFO with projects, reporting, customer updates, etc.
Responsibilities and Duties (Including the following. Other duties may be assigned):
- Know and observe all safety rules.
- Research and credit check for all new customers.
- Report findings to the CFO. Assist the CFO in establishing credit limits for new customers.
- Notify account managers and sales personnel of credit status, terms, and credit limit.
- Ongoing maintenance of credit files.
- Review customer accounts daily. Monitor account balances, reporting to the CFO when customer balance is beyond terms or exceeds the established credit limit.
- Follow up with customers regarding past-due accounts, as directed by the CFO. Report results to the CFO. Maintain and distribute the Past-Due List to specific accounts.
- Preliminary evaluation of all customer purchase orders to establish the credit status of accounts.
- Assist the CFO in preparing a list of accounts on credit hold. Calculate COD invoice totals for CSR/Sales. As directed, the list is distributed to Sales and Shipping weekly.
- Preparation and distribution of monthly statements to customers.
- Maintain customer accounts, issue credits, and prepare and distribute credit memos to customers.
- Determine the tax-exempt status of new accounts. Maintain tax-exempt certificate file for existing accounts.
- Generate invoices and make change order adjustments to invoices.
