Performs basic and clerical accounting functions including financial recordkeeping, data entry, and minimal reporting; processes invoices, check requests, checks, and/or income.  Works with Divisional or local staff to accomplish the accounting functions.

• Posts and maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares basic reports for review.

• Receives, and codes bills and invoices; matches invoices with appropriate back-up paperwork (i.e. requisition and purchase order); enters data into the accounts payable module; runs reports weekly to determine items due; may build payment batch; obtains authorized signatures on checks, and distributes checks.  Files all check copies with required supporting documentation.

• Receives income (deposit) documentation and makes appropriate entry into cash receipts ledger.  Files all cash receipts with posting reports and other supporting documentation.

• Assists in preparing and reviewing various financial and statistical reports and spreadsheets for accuracy and completeness; may prepare schedule of errors.

• Applies accurate code numbers to financial documents and batches totals.

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  Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, etc. are accurate; assists in resolving accounting problems with outside vendors.

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  Prepares correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner.

• Maintains files containing posting reports, payments, and supporting documentation in accordance with internal policies and guidelines.

• Ensure all Accounts Payable items have scanned documents attached via GP PaperSave.

• Compiles data and generates various departmental/company reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.

EDUCATION AND EXPERIENCE: 

• High school diploma or G.E.D. 
• Two years progressively responsible experience working in a general office with bookkeeping responsibilities 
• Equivalent combination of training and experience which provides the required knowledge, skills, and abilities.