Jackson, MS 39202 US
Performs basic and clerical accounting functions including financial recordkeeping, data entry, and minimal reporting; processes invoices, check requests, checks, and/or income. Works with Divisional or local staff to accomplish the accounting functions.
Posts and maintains a variety of ledgers; enters income and expense data into computerized financial systems; proofs entries to verify accuracy and completeness; prepares basic reports for review.
Receives, and codes bills and invoices; matches invoices with appropriate back-up paperwork (i.e. requisition and purchase order); enters data into the accounts payable module; runs reports weekly to determine items due; may build payment batch; obtains authorized signatures on checks, and distributes checks. Files all check copies with required supporting documentation.
Receives income (deposit) documentation and makes appropriate entry into cash receipts ledger. Files all cash receipts with posting reports and other supporting documentation.
Assists in preparing and reviewing various financial and statistical reports and spreadsheets for accuracy and completeness; may prepare schedule of errors.
Applies accurate code numbers to financial documents and batches totals.
Researches and reconciles accounts to ensure financial documents, correspondence, invoices, payments, spreadsheets, etc. are accurate; assists in resolving accounting problems with outside vendors.
Prepares correspondence regarding the status of accounts and responds to account inquiries; ensures all correspondence is prepared in a professional and tactful manner.
Maintains files containing posting reports, payments, and supporting documentation in accordance with internal policies and guidelines.
Ensure all Accounts Payable items have scanned documents attached via GP PaperSave.
Compiles data and generates various departmental/company reports and inventory records; monitors incoming reports to ensure accuracy and completeness before processing the same.
EDUCATION AND EXPERIENCE:
- High school diploma or G.E.D.
- Two years progressively responsible experience working in a general office with bookkeeping responsibilities
- Equivalent combination of training and experience which provides the required knowledge, skills, and abilities.
The hours are Monday-Thursday 8:30am-4:30pm and Off on Fridays depending on the work load (30 hours per week)