Seeking an Accounts Payable Supervisor to join a Ridgeland, MS based accounting team as a senior, hands-on accounting professional.
This position is responsible for overseeing the day-to-day operations of the accounts payable function.
Processing of vendor invoices and payments while maintaining strong internal controls and supporting month-end close activities.
Provides functional leadership and oversight of the AP process and serves as a subject-matter expert and escalation point for complex issues.
Ideal candidate brings deep technical AP expertise, experience in high-volume environments, and a strong process-improvement mindset.
KEY RESPONSIBILITIES
Accounts Payable Operations
- Oversee end-to-end accounts payable processes, including invoice processing, payment runs, and vendor maintenance
- Ensure invoices and payments are processed accurately, timely, and in compliance with company policies and regulatory requirements
- Review complex, high-dollar, or non-routine invoices and payments
- Monitor daily workflow to ensure service levels and deadlines are consistently met
- Collaborate with management to develop and document accounts payable policies, procedures and internal controls
- Oversee invoice-to-purchase order matching processes, including two-way and three-way matching, and ensure discrepancies are identified, escalated, and resolved timely prior to payment
Leadership & Oversight
- Collaborate closely with Division employees to support Accounts Payable activities at the division level, providing guidance and assistance as needed
- Act as a point of contact for resolving invoice discrepancies, vendor inquiries, and system or process-related issues in partnership with division teams
- Identify and implement opportunities to improve efficiency, accuracy, and automation within the AP function Vendor Management
- Establish and maintain strong, professional relationships with vendors and suppliers
- Reconcile vendor statements to ensure receipt of invoices for corporate accounts
- Forward statements for divisions to sales coordinators and follow up to ensure statements were received
- Resolve escalated vendor issues and discrepancies in a timely and effective manner
- Ensure vendor records are accurate and complete, including banking information and tax documentation (e.g., W-9s)
- Reconciliation, Reporting & Close
- Reconcile the accounts payable subledger to the general ledger and resolve variances
- Oversee vendor statement reconciliations and ensure outstanding balances are addressed
- Support month-end and year-end close activities, ensuring proper cutoff and accrual accuracy
- Prepare and review AP-related reports, including aging, payment activity, and accrual schedules
Compliance & Internal Controls
- Ensure compliance with accounting standards, tax regulations, and company policies
- Oversee 1099 reporting and sales/use tax considerations related to AP transactions
- Implement and monitor internal controls to safeguard company assets and mitigate risk
- Coordinate with internal and external auditors and provide required documentation
