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Administrative Assistant

Ridgeland, MS 39157

Posted: 08/30/2023 Industry: Any Great Industry Pay Rate: $40,000 - 45,000 doe

Job Description

 Key Responsibilities

  • Interact professionally and proactively with clients, visitors and Firm staff
  • Manage mail/package shipment, correspondence and electronic communications for Firm staff
  • Update client database, including filing and scanning client and project documents, as requested
  • Answer and direct all incoming calls to the appropriate party promptly and efficiently
  • Arrange meetings/events for firm activities, including client visits
  • Maintain daily knowledge of staff availability to provide timely response to client needs
  • Assemble reports, documents or presentations for Firm staff as requested
  • Manage confidential matters related to the firm, clients, staff and business strategy
  • Manage/maintain project software by entering new engagements and updating client information
  • Maintain office phone system by setting up extensions, voicemail accounts and staff directories
  • Enter client expenses daily in practice software
  • Maintain office supply inventory and order supplies as needed, including break room and paper supplies
  • Schedule preventive maintenance of office equipment
  • Make daily bank deposits as needed
  • Actively looks for ways to support the office staff with various administrative or project related tasks


Job Requirements


  • Associate's Degree in Business Administration or a relevant field is preferred, or an equivalent amount of training and experience
  • Relevant experience handling multiple areas of office administration, preferably in an accounting related industry
  • Excellent verbal communication skills to interact with all levels of the organization and with customers
  • Ability to manage multiple projects with competing deadlines
  • Excellent organizational and time management skills
  • Proven track record of maintaining the confidentiality of sensitive company and client information
  • Strong attention to detail skills
  • Proficiency with Microsoft Office products and the ability to efficiently work within firm software and computer applications


Additional Information

Excellent Benefits

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