Job Summary:
The Assistant to the Office Manager is responsible for providing administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks related to organization and communication. The assistant will work closely with the Office Manager to maintain an effective, organized, and productive work environment.
Candidate will need to be efficient and detail oriented. Very trustworthy and able to keep things confidential
Key Responsibilities:
Administrative Support:
- Assist the Office Manager with daily administrative tasks.
- Manage and maintain office supplies inventory.
- Prepare reports, memos, letters, and other documents.
- Handle incoming and outgoing correspondence, including emails and phone calls.
- Handle incoming and outgoing shipments
- Assist with Inventory Entry
Office Coordination:
- Ensure office operations and procedures are followed.
Record Keeping:
- Maintain a filing system for important and confidential company documents.
Customer Service:
- Greet and assist visitors to the office.
- Provide general support to visitors and clients.
- Assist in checking out customers, as needed
- Assist on sales floor, if needed
Event Planning:
- Assist in organizing company events, meetings, and conferences.
- Manage logistics for in-house and external events.
Financial Assistance:
- Daily deposits
- Entering deposits into QuickBooks and Excel ledgers
- Support in the reconciliation of accounts and invoices.
Project Assistance:
- Support the Office Manager in special projects.
Qualifications:
Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Experience: Proven experience as an Administrative Assistant, Office Assistant, or similar role.
Qualifications:
Education: High school diploma or equivalent; additional qualifications as an Administrative Assistant or Secretary will be a plus.
Experience: Proven experience as an Administrative Assistant, Office Assistant, or similar role.
Benefits:
Health, Dental (optional), Vacation and Sick Leave, 401K Plan
Health Insurance: Starts first of following month after hire date
Employee: Paid by Company
Dependents: Paid by Employee
Dental Insurance: Starts first of following month after hire date
Paid by Employee
Vacation: 1 Week Vacation for 1st year
2 Weeks after 3 years
3 Weeks after 10 years
Sick Leave: 1 Week Annually
401K Plan: Eligible after 1 year
Meet Kelly Collum, our seasoned Professional Recruiter at Staffers since January 2000. However, she has been in the industry over 32 years alongside our President, Beth Henry. Kelly thrives on making a meaningful impact on people's lives. When not matching talent with opportunity, Kelly enjoys Spinning and has been a Reformer Pilates instructor for 27 years. In her downtime, she cherishes moments with her husband, adult children, and adorable first granddaughter. Kelly's favorite escapes? The beach and tropical islands, where relaxation meets adventure. At Staffers, Kelly finds immense reward in helping individuals secure a better future—it's truly life-changing!
