The Controller will serve as the primary Benefits Administrator and Assistant to the CFO. The Controller will oversee the administration of the benefits provided to employees from the adopted pension program and the health program as authorized by the policies, standards and guidelines of the company, Board of Pensions, Board of Medical Benefits and the Company Benefits Officer.  In addition, the Controller will assist the CFO with accounting and treasurer responsibilities.

JOB DESCRIPTION                                  

Health Administration Duties:

• Responsible for the complete enrollment, billing, collection and coverage termination process.
• Process new participants:  Inform agent of record, enter billing system, and prepare permanent file.
• Terminated participants:  Inform agent of record, complete last billing cycle, notify salary paying entity, HR department, and document permanent file.  
• Follow up on offer of continuation coverage.
• Review/reconcile the monthly insurance billing for accuracy of participants.
• Coordinate committee meetings, including notice preparation, travel reimbursements, and attendance.
• Help participants with questions and problems with claims processing.
• Maintain permanent files on clergy and lay.
• Offer insurance to those newly eligible on proactive basis by tracking the appointment changes.
• Ensure accurate insurance deductions for employees.
• Check dental, vision, and other health related vendor bills for accuracy and log for payment.
• Assist and enroll surviving spouses with medical coverage.

Pension Administration Duties:

• Responsible for receiving and maintaining accurate compensation and service records for all appointed staff.
• Maintain company lay employees permanent files relative to pension administration.
• Ensure all direct Invoicing accounts are accurate and up to date and generate all direct invoicing related to retirement contributions.
• Record deposits of funds received to provide proper financial reporting.
• Reconcile pension billings from third party administrators and other related parties to ensure proper billings and payments.
• Facilitate the first-time appointment event by coordinating the medical and pension enrollment.
• Coordinate educational events regarding benefits and other topics as directed by the CFO/Treasurer.
• Coordinate Pension Board meetings including notice preparation, travel reimbursements, and attendance.
• Track the application, timely disbursement, and proper notifications of death benefits for employees.

HR Duties:

• Ensure that all human resources information is obtained, including federal/state withholding forms, I-9, medical reimbursement, and other deductions requests. 
• Set up medical reimbursement accounts.

 Accounting Duties:

• Maintain fixed assets controls and physical inventory of all fixed assets to assure proper internal controls as established by CFA are followed. 
• Post General Ledger entries as needed
• Reconcile bank accounts

 General Duties

• Knowledgeable of computer programs used in benefits administration including but not limited to Blue Cross Blue Shield online benefits and reports, Prosper, Great Plains/Dynamics, Brick River, and Microsoft Office programs.
• Research and keep up to date on the latest developments and trends regarding pensions and health benefits particularly on issues relating to ACA. Make related recommendations to CFO regarding policies and procedures to properly manage the pensions and health benefits programs.
• Other duties as assigned by CFO

QUALIFICATIONS

The Controller is qualified to hold the office by preparation, experience, and knowledge of sound financial and administrative practices:

 Bachelor’s degree with a major in accounting from an accredited university, plus a minimum of five (5) years’ employment experience in accounting and/or benefits (pensions, health insurance). 

 Demonstrated working knowledge in personnel management, purchasing, and technology.