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Executive Administrative Assistant

Ridgeland, MS 39157

Posted: 10/02/2024 Industry: Any Great Industry Pay Rate: $50,000-$65,000

Job Description

Are you type A personality and overly organized with an eye for detail? Perfectionist that is efficient and productive? Ridgeland, MS based company is in search of an exceptional Executive Administrative Assistant. Exceptional skills with Microsoft office products a must. Come work for a continually growing Mississippi owned and operated business with over 50 years history. Competitive benefit package offered.

Job Summary: Executive Administrative Assistant offers administrative support services to the Executive Vice President. Requires independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role.

Essential Functions And Responsibilities
  • Lives and models Company VALUES in everything we do.
  • Plan, schedule, and maintain events and meetings in Outlook for the Vice President and Executive Team.
  • Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.
  • Provide administrative support for the executive team when needed.
  • Coordinate and maintain the progress of critical projects keeping the Vice President and President up to date.
  • Answer and field calls, emails, texts, and other communications for the Vice President.
  • Communicate effectively with other departments, leaders, team members, customers, and vendors, taking and relaying messages, gathering information, and tracking progress on projects.
  • Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.
  • Maintain building maintenance by scheduling repairs and periodic inspections.
  • Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.
  • Various office management functions such as package shipments, event coordination, and vendor coordination.
  • Schedule travel arrangements for Vice President/CEO and executive staff.

Job Requirements

Qualifications
  • 5+ years’ experience in an executive admin role.
  • Highly skilled with Microsoft Office; Excel, Word, Power Point, Teams.
  • Proficient knowledge of Adobe.
  • Demonstrated leadership qualities.
  • High level of organization with attention to detail.
  • Excellent written and verbal communication skills.
  • Project management, multi-tasking, and prioritizing with a sense of urgency to meet deadlines.
  • Maintain confidentiality.

Meet Your Recruiter

Kelly Webb Collum
Professional Recruiter

Meet Kelly Collum, our seasoned Professional Recruiter at Staffers since January 2000. However, she has been in the industry over 32 years alongside our President, Beth Henry. Kelly thrives on making a meaningful impact on people's lives. When not matching talent with opportunity, Kelly enjoys Spinning and has been a Reformer Pilates instructor for 27 years. In her downtime, she cherishes moments with her husband, adult children, and adorable first granddaughter. Kelly's favorite escapes? The beach and tropical islands, where relaxation meets adventure. At Staffers, Kelly finds immense reward in helping individuals secure a better future—it's truly life-changing! 

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About Ridgeland, MS

Explore exciting job opportunities around Ridgeland, Mississippi! Nestled in the heart of the Magnolia State, Ridgeland boasts a perfect blend of Southern charm and vibrant growth potential. With its proximity to the picturesque Natchez Trace Parkway, the eclectic Fondren district in nearby Jackson, and delicious Southern cuisine like fried catfish and sweet tea, Ridgeland offers a unique lifestyle for job seekers. From the Mississippi Craft Center showcasing local artisans to the Renaissance at Colony Park for upscale shopping, this area is bursting with opportunities for personal and professional growth. Don't miss the chance to be a part of this enchanting community; start your job search today!