Are you type A personality and overly organized with an eye for detail? Perfectionist that is efficient and productive? Ridgeland, MS based company is in search of an exceptional Executive Administrative Assistant. Exceptional skills with Microsoft office products a must. Come work for a continually growing Mississippi owned and operated business with over 50 years history. Competitive benefit package offered.
Job Summary: Executive Administrative Assistant offers administrative support services to the Executive Vice President. Requires independent judgment, initiative, attention to detail, and drive. Must be able to maintain the utmost confidentiality and have a sense of urgency to work on time-sensitive critical projects. May perform special assignments, research information, compile reports, and create presentations. Being organized and structured is critical to success in this role.
Essential Functions And Responsibilities
- Lives and models Company VALUES in everything we do.
- Plan, schedule, and maintain events and meetings in Outlook for the Vice President and Executive Team.
- Track multiple projects and coordinate the efforts of others to stay on track to meet project deadlines.
- Provide administrative support for the executive team when needed.
- Coordinate and maintain the progress of critical projects keeping the Vice President and President up to date.
- Answer and field calls, emails, texts, and other communications for the Vice President.
- Communicate effectively with other departments, leaders, team members, customers, and vendors, taking and relaying messages, gathering information, and tracking progress on projects.
- Create presentations, flyers, announcements, and standard operating procedures in Power Point, Word, and Adobe.
- Maintain building maintenance by scheduling repairs and periodic inspections.
- Manages special projects such as Christmas card mailing, Annual Operating Plan, and manuals.
- Various office management functions such as package shipments, event coordination, and vendor coordination.
- Schedule travel arrangements for Vice President/CEO and executive staff.