Human Resources Benefit Officer

Position Purpose: Under the supervision of the Human Resources Manager, the position is responsible for administering and monitoring the agency’s comprehensive benefits program.  The incumbent in this position coordinates and manages all aspects of employee’s benefits to include, but not limited to:  health insurance, COBRA, Short Term Disability (STD), Long Term Disability (LTD), retirement, and life insurance and Section 125 Plan. 

Essential Job Responsibilities

• Oversee the Agency’s benefits program to ensure compliance with the Agency’s Personnel Policies and Procedures, Employee Handbook, HIPPA and other federal/state regulations.
• Maintain a current database of eligible employees enrolled in the Agency’s benefit(s) program, etc.
• Calculate employee benefit adjustment based on the number of weeks worked, hours worked, and coverage requested.
• Maintains employee files while ensuring both accuracy and confidentiality.
• Research and respond to inquiries pertaining to the benefits from employees and providers.
• Review payroll and insurance registers each pay period to verify that deductions are correct.
• Report discrepancies to payroll in writing immediately.
• Assist Fiscal in preparing monthly insurance report of eligible employees.
• Notify and submit required documentation to eligible employees of eligibility and guidelines for FMLA, COBRA, Leave of Absence, Worker’s Compensation, Salary Replacement, termination, resignation and retirement, etc.).  
• Submit insurance and other payments received from employees to finance for processing.
• Assist Human Resource Manager in obtaining statistics and information in the renewal process/ implementation of Health, life, retirement, and other agency benefits.
• Prepare and setup orientations/trainings to keep employees abreast of agency benefits/changes.
• Assure accuracy and confidentiality of employee records per agency, state, and federal regulations.
• Enroll eligible employees in benefit programs such as health, dental, and retirement, etc.
• Enter information from the 125’s into the Netchex system during open enrollment and upon the hiring of new staff.
• Reconcile insurance invoices/billing statements with deduction sheets.
• Removed terminated and other ineligible employees from billings monthly.
• Maintain a database of eligible employee participating in various benefit programs.
• Serve as a liaison between agency/employees and benefits providers/vendors.
• Audit insurance database Report discrepancies to supervisor/payroll immediately.
• Process and submit to payroll benefit changes such as enrollment and cancellation/termination of coverage.
• Assist employees in filing health insurance, disability, life, and all other benefit programs.
• Serve as a liaison between the agency/employees and the benefit providers/vendors.
• Assists human resource personnel in obtaining and evaluating statistics involving any benefits related to the program.
• Attends workshops and seminars in order to remain in-the-know about the various benefits offered by the company.
• Perform other human resource functions as assigned by the HR Manager.
• Performs other duties as assigned.

Knowledge, Skills and Abilities Required

• Bachelor’s Degree in Business Administration, Human Resource Management, Public Administration, or related field preferred. Minimum of three years of Human Resource related experience, in-depth knowledge of benefits administration required.  Some experience in accounting preferred.
• Must be able to interpret Head Start Program Performance Standards, FCM, Inc.’s policies and procedures, federal and state regulations, and make recommendations based on information.
• Excellent written and verbal communication skills, with the ability to work independently.
• Complete reports in a timely manner.
• Respond to request for information from Human Resource Manager, Department Heads, and Center Managers, employees and other providers in a timely manner regarding benefits and eligibility.
• Technology experience to include Microsoft Office and Excel.