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Marketing Administrative Assistant

Ridgeland, MS 39157

Posted: 03/25/2024 Industry: Any Great Industry Pay Rate: $40,000 DOE

Job Description



  • Greet visitors and handling inquiries from the public and members; answer telephone; take messages and notify Executive Director of messages, requests and inquiries; maintain image of company by example and upmost professionalism.
  • Performs general secretarial duties – Filing, scanning, faxing, as well as preparing general correspondence. Includes preparing monthly meeting minutes and agenda
  • Maintain up-to-date filing system of every member; maintain accurate filing system of all invoices and bills paid.
  • Maintain office inventory and equipment ensuring all equipment is in working order (Pitney Bowes postage meter, RICOH copier, Clover Flex credit card machine). Order office supplies; monitor postage on PB meter.
  • QuickBooks ~ Executive Director handles A/P; assistant enters checks into QB’s; reconciles deposits and monthly bank statement
  • Prepare and e-mail notices for all organization events
  • Assists Executive Director with special projects and any other events, activities or programs.  (may include designing fliers; sending e-mail notices; recruiting attendees or teams; invoicing for events; seating charts, etc.)
  • Organization e-Newsletter ~ weekly e-newsletter sent to membership using Constant Contact.  Compile info for newsletter
  • Social media ~ Knowledge of Facebook; Instagram and X.





Job Requirements

REQUIRED ~ Excellent Communication Skills – ability to multi-task; good knowledge of grammar, composition, spelling and punctuation; good time management skills; strong knowledge of general office procedures and office equipment; good analytical skills; excellent customer service telephone skills; accurate typing skills; proficiency with computer programs including (Word, Excel and Adobe Acrobat). 

Software ~ Knowledge of Word Press (to make changes/updates to website); Dropbox; QuickBooks; Microsoft Outlook.


Meet Your Recruiter

Mary Hannah Cooper
Senior Recruiter

Meet Mary Hannah Cooper, Senior Recruiter at Staffers since 2017. She delights in making connections with talented individuals and clients around the state. Mary Hannah holds the designation of Certified Staffing Professional (CSP) from the American Staffing Association. She is anticipating her October 2024 wedding to her fiancé, James Jarvis. She is also proud dog mom to Nora and cat mom to Bea. Mary Hannah’s favorite cuisine is Greek food, she enjoys long outdoor walks down the Natchez Trace, and never turns down a chance to dance to songs by Van Morrison! Committed to excellence, she's your ally in achieving your goals. 

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