Office Manager/Bookkeeper to run day-to-day accounts payable and receivable and keep the office running. The ideal candidate has done this work before — construction, real estate, or home-building experience is preferred — and can step in with minimal ramp-up. 

Key Responsibilities 

• Process weekly accounts payable: collect and verify contractor and vendor invoices, prepare payments for review and approval, and keep accurate records in QuickBooks Online. 

• Manage accounts receivable — track incoming payments and follow up on outstanding balances. 

• Prepare bank deposits and support monthly bank reconciliation with the bookkeeper. 

• Maintain accurate QuickBooks Online entries, coordinating with the bookkeeper as needed. 

• Serve as office manager: supplies, mail, incoming calls, and equipment/vendor coordination (copier/printer, etc.). 

• Support company leadership with administrative tasks tied to accounting and office operations. 

• Flag discrepancies, missing documentation, or cash-timing concerns to leadership proactively. 

• Other related office and administrative duties as assigned. 

Qualifications 

• High school diploma required; Associate's or Bachelor's degree a plus, not required. 

• 2+ years of hands-on AP/AR experience required, 3+ preferred. 

• Proficiency with QuickBooks (Online strongly preferred) and Microsoft 365 (esp. Excel and Word). 

• Construction, real estate, development, or home-building experience preferred. 

• Strong organizational skills; comfortable with high transaction volume against a fixed weekly deadline. 

• Strong attention to detail — able to catch discrepancies before they become problems. 

• Learns established procedures quickly and works independently after initial onboarding. 

• Comfortable handling confidential financial information with discretion. 

• Strong communicator; professional and team-oriented with leadership and outside vendors. 

• Able to lift and move office supply deliveries (up to ~25 lbs).