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Job Summary: This position assists attorneys in the Transactions practice group on commercial real estate matters from intake through post-closing, including title and survey review, closing coordination, document preparation, funding/disbursements, recording, and policy issuance.

Responsibilities:

•  Receiving requests for title commitments and requesting title reports or certificates of title from abstract companies; receiving and reviewing title reports and drafting title objection letters and analysis of surveys; drafting title commitments. 

• Communicating by telephone, in person and in writing with buyers, sellers, brokers, lenders, appraisers, surveyors, insurance companies, title abstract and title insurance companies, taxing authorities, homeowners associations, attorneys, court personnel, and various other individuals and entities in connection with obtaining all necessary information for commercial real estate transactions. 
• Coordinating real estate closings, including scheduling closings and reviewing of closing packets received from lenders; preparing of closing documents, including closing statements, affidavits, tax information statements, payoff letters, representation letters, deeds, assignments of contracts, deeds of trusts/mortgages, financing statements; ;  participation in closings; coordinating deposits and disbursements; filing of deeds, deeds of trust and UCCs with appropriate authorities; requesting title updates; receiving title updates and issuing title policies; preparation of closing binders; and generally assisting closing attorney with all aspects of transactions.
•  Receiving requests from clients for title updates and requesting same from abstract companies; receiving reports and drafting updated certificates of title or endorsements to title policies to lenders. 

• Occasional research of land records. 

• Tracking of real estate transactions throughout year for purposes of 1099S reporting; completion of 1099 Information Sheets and submission to reporting service. 

• Drafting real estate-related documents, such as notices of foreclosure, lien notices, authorities to cancel, etc. 

Supervision Received and/or Given:

•  Occasionally work on projects for attorneys other than supervising attorney. 

• Work closely with office manager on funds received and disbursed through trust accounts. 

• Work on monthly reporting to title insurance companies on policies issued and opening of new files.

Minimum Acceptable Qualifications: 

• Strong writing and communication skills; exceptional attention to detail; ability to manage multiple transactions and deadlines.
• Proficiency with Microsoft Office

Additional Desirable Qualifications:

•  5 years prior real estate experience in a law firm, lender, or title company setting.
• Proficiency with title/settlement software - preferably SoftPro, e-recording platforms, and UCC filing systems
• College Degree
• Paralegal Certificate
• Notary