POSITION SUMMARY

Reporting to the Accounting Manager, the person in this position will be responsible for the Company’s accounts payable and payroll processes as well as supporting the overall finance and accounting function. (Heavy Payroll)

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

General responsibilities:

Follow the established policies, procedures, compliance and controls for all financial systems and records.

Responsible for the accuracy and timeliness of accounts payable, payroll and other accounting duties.

Ensures compliance with GAAP.

Perform ongoing general ledger maintenance and month-end close tasks.

Support recurring audits by providing supporting documentation to auditors.

Support the preparation of annual income tax returns by providing requested data.

Develop ad hoc financial and operational reporting and perform other ad hoc tasks as needed.

Specific responsibilities:

Payroll

Perform daily payroll functions including implementing, maintaining, and reviewing payroll processing systems to ensure timely and accurate processing of payroll transactions, including new hires, terminations, pay rate changes, benefits, garnishments, taxes, and other deductions.

Process semi-monthly payroll for multiple payroll IDs in a timely manner.

Manage payroll tax matters for federal and multiple states and work with the outside payroll service provider to ensure timely reporting and remission of taxes. Register in new states as needed.

Prepare and maintain accurate payroll records and reports.

Manage workflow to ensure all payroll transactions are processed accurately and timely.

Reconcile payroll prior to transmission and validate confirmed reports.

Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices as relates to all required payroll reports, documents, and payment submissions.

Understand and ensure proper taxation of employer paid benefits and overseas/expatriate allowances.

Prepare and post PTO and sick leave accrual journal entries.

Process all benefit provider payments.

Process accurate and timely year-end reporting (W-2, W-2c, etc.)

Process manual checks as required.

Update and reconcile to monthly payroll register from payroll service.

Respond to payroll-related questions from employees.

Reconcile and maintain all payroll-related balance sheet accounts.

Responsible for annual workers’ compensation and Defense Base Act (DBA) audits.

Assist with relationship management of payroll service and recommend updates to payroll processing software, systems, and procedures.

Accounts Payable

Post and process the payment of accounts payable invoices (limited scope in actual processing of invoices) and employee expense reports for multiple entities in a timely manner.

Ensure accurate posting to the correct general ledger account, job and class.

Process Other Cash Disbursements, Including Wire Transfers, As Required.

Prepare and post monthly accounts payable accrual journal entries.

Verify daily pending cash disbursement transactions and post drafted invoices.

Prepare and file 1099s.

Assist with training/mentoring staff accountants.

General Ledger Accounting

Prepare and post general ledger journal entries.

Prepare reconciliations and prepare and post journal entries in support of month-end close.

Other Duties

Assist with special projects.

All other duties as assigned.


Experience With Paychex Payroll/HRIS, Preferred.

Experience with Concur preferred.

Experience With NetSuite Preferred.

SKILLS AND ABILITIES

• Extensive knowledge of the payroll function, including state and federal regulations, preparation, reconciliations, internal control, and payroll taxes.
• Excellent organizational skills and attention to detail.
• High level of accuracy.
• Team player.
• Ability to work in a fast-paced work environment and meet deadlines.
• Strong analytical, decision making and problem-solving skills.
• Exceptional oral and written communication skills.
• Strong PC skills, including proficiency in the Microsoft Office Suite.
• Proficient with payroll software.
• Capable of maximizing payroll and accounting system’s design to increase efficiency and streamline workflow.
  
  
  

Requirements

SKILLS AND ABILITIES

Extensive knowledge of the payroll function, including state and federal regulations, preparation, reconciliations, internal control, and payroll taxes.

Excellent organizational skills and attention to detail.

High level of accuracy.

Team player.

Ability to work in a fast-paced work environment and meet deadlines.

Strong analytical, decision making and problem-solving skills.

Exceptional oral and written communication skills.

Strong PC skills, including proficiency in the Microsoft Office Suite.

Proficient with payroll software.

Capable of maximizing payroll and accounting system’s design to increase efficiency and streamline workflow.

EDUCATION AND EXPERIENCE

• Bachelor’s degree in Accounting or Business Administration with a concentration in Accounting.
• Payroll certification/credentials a plus.
• Minimum of three to five years’ experience in accounts payable and multi-state payroll required.
• Federal government contract experience and knowledge of expatriate payroll (i.e., DOS allowances) preferred.
• Familiarity with LLC/K1 accounting structure a plus.
• Experience with Paychex Payroll/HRIS, preferred.
• Experience with Concur preferred.
• Experience with QuickBooks preferred.
• Experience with Bill.com preferred.